Peachtree City Bmx Parents meeting 3/23/07

In Attendance:

Anthony Robinson -Track Director

Don Mathis – Assistant Track Director

Shayne Robinson- President

Candy Gore-Maret – Treasurer

Carolyn Grant- Secretary

Annette Vargas

Andy Grant

Stacy Potter

Lori Miller

Robert Perry

Alex Fritz

Sabre Mc Marr

meeting called to order at 3:43 pm by Shayne

Reading of previous minutes

Since last race there has been one race canceled. This race was canceled because McDonough had their Bob Warnike race and we all went to support their track as they will do ours.

The canceled race will be rescheduled

New Business:

***Clinics:

A clinic with Elite mens racer, Jason LaRev of Kovachi wheels has been confirmed for April the 15th.

***Speedway Bmx is still progressing well. On Sunday 3/24 from approximately 11am they will be stretching the fencing around the track. VOLUNTEERS NEEDED!!

Also, there is still a need for a gate to be built. Rob has the plans and materials, however, we need a welder to build. Shayne will call Philip Hart from Augusta tonight to see if he is able to help.

***The berm will be being paved on Wednesday. The city will be doing the paving and it will be done by Wed night. The cost will be $1800.00, which comes down to $47.00/ton and we will be needing 37 tons. This price is coming in $700.00 less than we budgeted. Rick Aaron will be building platforms on the side of all of the berms for the corner marshalls to stand/sit on during the race. Shayne will be getting umbrellas to shade them as well.

***Big Expenses coming up for the regional:

$1200.00 for medics to be on hand

$1000.00 to pay for Port-a-potties and temporary fencing around staging

Tom Barrat will be putting permanent fencing around staging and the whole track, it will be pvc coated.

$900.00-$1000.00 for food for the concession stand: 30 cases of water and jerseys to sell (buy @ $15.00) sell for $20.00

***April we have out Bob Warnike race which will help raise more money to go in the bank as well as the regular races scheduled for April which should give about $500.00 extra for the regional.

*** Sponsorship- we are still looking

We have received a $50.00 gift card from Target

Bicycles Unlimited has given $500.00 worth of products for the raffleand $500.cash for the Team series pot and PTC BMX will add another $250.00.

Karen Allen would love to have/needs to have help rounding up and getting raffle items. If you can help in any way, call Shayne and let her know.

***We will be taking down registration forms for the regionals to the Spring Break races in Florida so we can get the word out.

***At the regional we will be selling Chick-fil-a for breakfast and lunch, X-Playground will be bringing us the pizzas to sell, we will also have hamburgers and hotdogs. The hamburgers have been donated by the Allens and Robbie (Alicia's daddy) will be doing all the cooking.

***We have been chosed to be involved and a trial use of an ice machine for one year which will be wonderful during the regional. It will be given on loan to us by Hoshzaki.

***Jittery Joes is interested in sponsoring the track...more info as we get it.

***Beachys will be doing all the coffee and snacks for sale....word has it we MAY have cappuccinos!!! Wait and See......

***For those who wish to sponsor for the weekend , $100.00 will guarantee you space for a banner (which you provide) and it will be hung for 3 days and your name/business will be announced numerous times over the weekend.

$250.00 will get you the right to vend all year long

Finances: see attached

***began February with $6920.00 and ended with $5393.40

$231.16 was spent at Competition Congress

***Regional series volunteers sign up sheet has been updated

Carolyn is handling the scorers

Friday,Saturday and Sunday we have to have help with traffic control. If we cannot control this we will be charged $25.00 per officer per hour for them to do it.

Track Report: Anthony

Tue pm they will be preparing the berm for paving from 6-8 pm

The to-do list has been updated on the website.

Open floor

Adjourned at 4:20 pm by Shayne